Let’s be honest, undertaking an IT project for your small business can prove to be stressful. Unless you’re in the field, it is probably not only outside of your wheelhouse, but a little intimidating to navigate your needs and figure out the appropriate costs for the job.
In fact, if you’re not careful, IT projects can become money pits for your business in various ways. While some end up overcorrecting and slowing down their systems more, others simply don’t do enough to get significant value from technical upgrades.
Luckily, we’ve got you covered. Here at D2neXt, we specialize in finding ways to help you achieve your IT goals for less.
Define Your Roadmap
As with any project, the first step in controlling your costs is to make sure that you have a defined business objective that you are trying to achieve. Frequently, small businesses can get tied up in extended IT projects because they go in with a mindset of general upgrades rather than a defined outcome that they want to see. Plan your IT projects for efficient management and cost-effective solutions every step of the way, ensuring that you fulfill your needs without unnecessary overspending.
With an abundance of IT solutions in today’s market, business owners should focus more on fulfilling their needs than their wants. In doing so, they stand to save money on solutions they might barely use.
Explore In-House Versus Outsourcing
Although, admittedly, this does depend on the nature of your business and the skills of your internal team, outsourcing your IT projects is a great way to save money on your tech projects. We know that it can be hard to trust someone else with the needs of a business you love. However, there are some considerable benefits.
According to Indeed, even on the low end, hiring a quality employee costs between $4,000 and $20,000, not including salary and benefits. Additionally, when you build an internal team, you add another layer of employees that you need to manage which can also cost you time.
This is where outsourcing can be beneficial.
When you consider the fact that IT projects are usually way heavier in the implementation phase than the maintenance portion and you could end up in a situation where you have a position and not enough work to justify it if you build an internal team.
Through outsourcing your next IT project you can save money on the input costs of hiring and the ongoing costs by only paying for services when you need them. Also, you get the added benefit of working with a partner that has worked on many different businesses and can help advise you on solutions for your project. Just make sure that you do your research and choose a company that has a good track record.
Minimize Unnecessary Costs
Whether you decide to hire an outside company for your next IT project or not, you’d be surprised how much money can be wasted through things like printing project updates and other physical materials that aren’t necessary.
Make sure that when you are vetting the best team to spearhead your next IT project. Ask questions about their process and ensure that your business aligns with the tools that they use to manage updates. For instance, agile project management is an excellent way to avoid unnecessary costs is essential to staying within your budget.
Utilize the Cloud
Moving some or all of your data to the cloud is another smart move when trying to reduce costs. Using cloud technology is much more practical than acquiring physical servers and other pieces of hardware for your project. Because of this, cloud computing has allowed smaller firms to become competitive when it comes to IT projects.
If you’re old-fashioned and a bit weary to use the cloud, don’t fret. This hesitation is normal for some companies. However, take a chance and take advantage of the flexible storage options that are available. It’s wise to avoid signing up for a yearly deal or a fixed storage plan “to save money” because this can be a disadvantage for ongoing projects.
Keep in mind that IT projects are very dynamic and your requirements could change in a blink of an eye. When you’re stuck with a plan you no longer need, it can be both frustrating and expensive. Instead, go for a flexible plan that may cost you a little more but provides you more allowance to either upgrade, downgrade, or cancel the plan altogether with very little monetary consequences.
Hire Remote Staff
If you do decide that your project requires a new hire, overhead costs like office space rental, utility bills, and other support infrastructure related to in-house employees can be minimized if you consider hiring remote staff.
Technology has made it possible for people to work together even if they are located in different parts of the globe. Additionally, there are many project management tools and innovations that can support this type of setup so your team members can communicate well even if you are not all in one room.
Hiring remote employees also increases the talent pool that you can choose from and reduces the risks of office politics and drama – allowing your team to solely focus on the work at hand. This will mean better use of your time and resources.
Spend on Security
One of the worst things that can happen in an IT project is to lose valuable work because of ransomware, malicious hacks, and other security issues. The old cliché “better safe than sorry” is something that you should always keep in mind when running an IT project, whether big or small.
Even if you’re only a small company, implementing security measures on your project is very important. According to StrongDM.com, 55% of people in the U.S. would be less likely to continue doing business with companies that are breached. This means that if your security is compromised, it could drastically impact your business and how customers view you.
Pick the Right Partner
We can’t emphasize enough how important this is.
The best way to save money on your next IT project is to have a trusted company, such as D2neXt, helping you reach your business goals. Pick an IT company that has a proven track record of collaborating with business leaders to help take their tech solutions to the next level.
Ready to get started?
Contact us today for a consultation to define and execute the next IT project for your business!
7 Ways to Save Money on Your Next IT Project
Let’s be honest, undertaking an IT project for your small business can prove to be stressful. Unless you’re in the field, it is probably not only outside of your wheelhouse, but a little intimidating to navigate your needs and figure out the appropriate costs for the job.
In fact, if you’re not careful, IT projects can become money pits for your business in various ways. While some end up overcorrecting and slowing down their systems more, others simply don’t do enough to get significant value from technical upgrades.
Luckily, we’ve got you covered. Here at D2neXt, we specialize in finding ways to help you achieve your IT goals for less.
As with any project, the first step in controlling your costs is to make sure that you have a defined business objective that you are trying to achieve. Frequently, small businesses can get tied up in extended IT projects because they go in with a mindset of general upgrades rather than a defined outcome that they want to see. Plan your IT projects for efficient management and cost-effective solutions every step of the way, ensuring that you fulfill your needs without unnecessary overspending.
With an abundance of IT solutions in today’s market, business owners should focus more on fulfilling their needs than their wants. In doing so, they stand to save money on solutions they might barely use.
Although, admittedly, this does depend on the nature of your business and the skills of your internal team, outsourcing your IT projects is a great way to save money on your tech projects. We know that it can be hard to trust someone else with the needs of a business you love. However, there are some considerable benefits.
According to Indeed, even on the low end, hiring a quality employee costs between $4,000 and $20,000, not including salary and benefits. Additionally, when you build an internal team, you add another layer of employees that you need to manage which can also cost you time.
This is where outsourcing can be beneficial.
When you consider the fact that IT projects are usually way heavier in the implementation phase than the maintenance portion and you could end up in a situation where you have a position and not enough work to justify it if you build an internal team.
Through outsourcing your next IT project you can save money on the input costs of hiring and the ongoing costs by only paying for services when you need them. Also, you get the added benefit of working with a partner that has worked on many different businesses and can help advise you on solutions for your project. Just make sure that you do your research and choose a company that has a good track record.
Whether you decide to hire an outside company for your next IT project or not, you’d be surprised how much money can be wasted through things like printing project updates and other physical materials that aren’t necessary.
Make sure that when you are vetting the best team to spearhead your next IT project. Ask questions about their process and ensure that your business aligns with the tools that they use to manage updates. For instance, agile project management is an excellent way to avoid unnecessary costs is essential to staying within your budget.
Moving some or all of your data to the cloud is another smart move when trying to reduce costs. Using cloud technology is much more practical than acquiring physical servers and other pieces of hardware for your project. Because of this, cloud computing has allowed smaller firms to become competitive when it comes to IT projects.
If you’re old-fashioned and a bit weary to use the cloud, don’t fret. This hesitation is normal for some companies. However, take a chance and take advantage of the flexible storage options that are available. It’s wise to avoid signing up for a yearly deal or a fixed storage plan “to save money” because this can be a disadvantage for ongoing projects.
Keep in mind that IT projects are very dynamic and your requirements could change in a blink of an eye. When you’re stuck with a plan you no longer need, it can be both frustrating and expensive. Instead, go for a flexible plan that may cost you a little more but provides you more allowance to either upgrade, downgrade, or cancel the plan altogether with very little monetary consequences.
If you do decide that your project requires a new hire, overhead costs like office space rental, utility bills, and other support infrastructure related to in-house employees can be minimized if you consider hiring remote staff.
Technology has made it possible for people to work together even if they are located in different parts of the globe. Additionally, there are many project management tools and innovations that can support this type of setup so your team members can communicate well even if you are not all in one room.
Hiring remote employees also increases the talent pool that you can choose from and reduces the risks of office politics and drama – allowing your team to solely focus on the work at hand. This will mean better use of your time and resources.
One of the worst things that can happen in an IT project is to lose valuable work because of ransomware, malicious hacks, and other security issues. The old cliché “better safe than sorry” is something that you should always keep in mind when running an IT project, whether big or small.
Even if you’re only a small company, implementing security measures on your project is very important. According to StrongDM.com, 55% of people in the U.S. would be less likely to continue doing business with companies that are breached. This means that if your security is compromised, it could drastically impact your business and how customers view you.
We can’t emphasize enough how important this is.
The best way to save money on your next IT project is to have a trusted company, such as D2neXt, helping you reach your business goals. Pick an IT company that has a proven track record of collaborating with business leaders to help take their tech solutions to the next level.
Ready to get started?
Contact us today for a consultation to define and execute the next IT project for your business!
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Duan Dempsey
Founder, CEO of D2neXt
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